8 Ways To Make Your Office Move Easier

Friday 9th June 2023

Perhaps you’re in need of an updated space, or maybe you’re just downsizing to suit the ever-increasing numbers of people working from home. Either way, an office move is always an exciting time for any company, but it can also be an extremely stressful one. By making use of good planning and management, as well as the right services, you can make the process significantly easier on the business. Read on to find out our top tips for making your office move easier.

Start Planning Your Office Move Early

Interrupting your company’s workflow with a hastily put-together office move is not a great way to go about the moving process. Time is money, and losing days worth of it to a poorly executed move is not the best way for making the most seamless transition between offices that you can. Rushing around last minute is a great way to build up a massive amount of stress and bring business to a grinding halt.

Instead, consider beginning the planning stage in advance, and work to create the optimal conditions for your business to continue functioning as well as possible throughout the process.

Tour The New Location

One of the first things that we recommend you do when starting your office move is to take a tour of the location that you’ll be moving into. This is a particularly important preparatory step in the moving process, as it will allow you to get somewhat familiar with the space. Quite significantly, it will also allow you to begin the planning process and start putting a scheme together for exactly where you want your own office furnishings to go.

Assign A Project Manager

At the heart of any large-scale task such as an office move, there should always be a project manager. This can be yourself, or another member of the company who you trust to carry out the role well. A project manager should be good at both managing tasks and keeping up good communication with other employees.

By appointing a project manager, you should be able to save a significant amount of time, delegate tasks equally among staff, and form a coherent moving plan without having everyone tripping over each other in confusion.

Communicate With The Team

Keeping up communication with your team is paramount to ensuring a smooth office move for everybody. Your co-workers will need to be kept informed of all of the plans and timetables of the move so that they can get themselves organised in accordance with the plan set out by the project manager, and carry out tasks they have been asked to complete. They will also need to be made aware of significant changes (such as new building rules, changed phone numbers etc) that will take effect after the move is completed in order to work to the best of their ability in their new environment. 

Find An Experienced Office Removals Company

Employing the office moving service of an experienced removals company will make a world of difference in the speed and professional care that your office move is carried out with. A proper office moving service will be undertaken by movers who know exactly what needs doing and the best way to do it - making the whole process significantly easier on you.

Hackworthy & Sons is a removals company with fifty years in the business and fantastic reviews. If you’re looking for an experienced removals company, then you need to look no further than our office moving service. For a professional moving service that works around you, Hackworthy & Sons is a name you can trust to get the job done.

Notify Everyone Of Your Move

The logistical requirements of an office move don’t just stop at planning out your moving process. You’ll also need to deal with matters business-side. Letting all of your customers and business partners know about your move is extremely important. You don’t want to cause confusion when a client turns up for a meeting at the completely wrong place. Updating your information on your website, google, social media, email footers etc is extremely important, and you need to make sure you’ve thoroughly updated your business’s public information.

Plan Deadlines And Appointments Around Your Move

The last thing you want to do is turn your moving days into utter chaos by double-booking the move with deadlines and meetings. It’s advisable to allow yourself a three-day block that doesn’t conflict with any arrangements or deadlines you may have with your clients, to allow your company to properly focus on carrying out the moving process. An office move is a team effort, and scattering the team around with this kind of urgent work is a recipe for disaster. 

Have A Plan In Place For Deep Cleaning

One of the last things you need to do is make arrangements for deep cleaning your old office and/or the office that you’re moving into. This can be a task that you handle as a team, or outsource in order to maintain workflow as best as possible, albeit at a not-insignificant cost. This will leave your old office nice and clean for its next occupants and put you in good stead to receive any deposit back from when you first leased the property.

Choosing to make use of Hackworthy’s office moving service is a great choice for a company that wants their removals well-handled every step of the way. Don’t hesitate to get in contact with our expert team to see how Hackworthy can help you get your office furnishings packed up and moved stress-free.